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Copán Archive and Database Project
Further Recommendations and Activities
The following is a list of recommendations for overall performance, care and use of the CRIA archives, and a list of activities that are in progress or need to be completed.
- The new, on-going IHAH inventory of artifacts and the CRIA Library and Archives Project databases should be coordinated and eventually integrated or linked. Issues of access and security should be addressed. Databases at other institutions with similar collections could be analyzed for comparative procedures.
- Guidelines and protocols for submitting material to the Archives should be agreed upon and distributed to Copán investigators.
- IHAH might wish to initiate a set of guidelines for copying and distributing already published material in the archives. This might include for example, fees applied to requests to publish drawing and photographs.
- The Photo Archive needs to complete:
- data entry for remaining 3,000+ rolls
- data entry for all slide collections
- scan copies of important or frequently used negatives
- Sculpture Archive needs to complete:
- Scan catalogue images and link to records
- Inventory of the storage bodegas using and updating database
- Overall motif and catalogue sheet revision
- The Library needs to complete:
- Further file cabinet and drawer organization (i.e. all information on a given OP filed together). Articles, field notes, reports and drawings are inventoried, but are not in a logical sequence in the files.
- Scanning of already published, large stelae drawings
- Copying of high-use and fragile items
- Map inventory and storage for remaining maps now in rolls (~150) on shelves covered with plastic
In conclusion, the project has had a great deal of momentum and laid a solid foundation for continued database work at the CRIA. There is still much more organization and data entry to be accomplished in all areas. This beginning to the CRIA database inventory has enabled us to record essential information in each of the three areas, note the location of the material, address conservation issues, and provide a initial searchable database for researchers. We hope that further funding can be found to complete and refine the inventory process in the coming years.
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